What positions are on your exec board?

[xiomlove]

Right now, our exec board is huge. We are a local chapter and beginning to learn that other chapters are not structured like ours. What does your exec board look like and who handles what? We want to improve the communication between exec by having less people, however, we don't want each exec member to feel overwhelmed.

Here are our current positions:
President
VP
Secretary
Treasurer
New Member Education
Recruitment
Academics
Programming
Philanthropy
Risk Management
Intramural
Sisterhood Chair
Fundraising Chair
Ritual Chair
Historian/PR/Webmaster
Apparel Chair
PHA Delegate

[33girl]

Only those top 6 should be exec board.

[AOII Angel]

I disagree (unless that is equal to the number of women in your entire organization.) Many of those would be on our LC. It sounds like you have a good breakdown of responsibility. We have a VP of education that covers programming and a VP of Standards that handles risk management. VP of Chapter Development handles sisterhood but our Ritual chair is now a cabinet level position inder the VPCD. I think you could argue that Ritual should remain on exec. Our PHA delegate has always been a member of Exec as well as our Philanthropy Chair. Historian, apparel chair, intramural and fundraising chair (whatever that's for) would all be cabinet level positions. Communication has more to do with expectations and organization. If a particular officer is not doing her job, address that. You don't have to get rid of the office and put the work on other officers. Have officers CC: the president when emailing each other so that she can monitor what is going on in the chapter. If an officer isn't pulling her weight, the president can address this more readily. At your Exec meetings, make sure each officer gives a report so that they communicate the progress they are making towards the goals you all have made. The number of officers should not effect that.

If you are a small group, you should really think about doubling up on officers. The reason is that too many leaders and not enough followers in a group is not a good thing. We have large and small chapter formats for officers. For example:

President
Admin VP/Secretary
Recruitment
NM educator/sisterhood/Ritual
Academics/Risk/Programming
Philanthropy/Fundraising
PHA/PR
Treasurer

Intramural and historian should be cabinet level positions.

[knight_shadow]

Originally Posted by 33girl

Only those top 6 should be exec board.

I agree. The others can be "extra" chairs to help train individuals who aspire to be on exec, but having to make an executive decision with 17 people would be damn near impossible.

[K∆-EA]

We have 10 positions on E-Board:

President
VP-Membership Education
VP-Operations
VP-Public Relations
VP-Membership
VP-Community Service
VP-Standards
Secretary
Treasurer
Panhellenic Delegate

Each officer is an umbrella head for their appointed offices. So things like historian, house manager, academic excellence chair, and ritual chair are positions but led overall by one of the E-Board members.

[33girl]

NME should NEVER have any other duties, unless you only have two pledges once a year. Their job doesn't end with initiation - they need to always be that liason between the newest and oldest members.

[LivingBlue&Gold]

Our executive board is:
President
VP Finance
VP Membership (recruitment)
VP Programming
VP Public Relations
VP Chapter Life
Panhellenic Delegate
Recording Secretary

Our council of positions, which is below exec but above "chair" positions include:
Chaplain
Marshal
New Member Education
Historian
Ritual Chairwoman
Publicity
Corresponding Secretary
Academics

[AOII Angel]

Originally Posted by 33girl

NME should NEVER have any other duties, unless you only have two pledges once a year. Their job doesn't end with initiation - they need to always be that liason between the newest and oldest members.

That's your opinion. Sorry to tell you, but it is done successfully in many chapters of AOII that we call "small." Being the liaison between the oldest and newest members doesn't prevent an officer from also being the sisterhood and ritual chair. These offices can be and usually are very complimentary.

[ColdInCanada11]

President
Vice-President Member Development
Vice-President Scholarship
Vice-President Recruitment
Vice-President Finance
Vice-President Operations
Vice-President Campus Relations
Ritual/Property (combined because we are a small chapter)***

***From my understanding, Alpha Gam chapters choose which office holds the Member-at-Large position (the last, non-VP office).

[azureblue]

There are 8 executive positions in ADPi. I have listed important offices below that are supervised by each exec position:

President

Executive VP
*Supervises recording/corresponding secretaries

Recruitment & Marketing VP
*Supervises Formal Recruitment Chair, Public Relations, Alumnae Relations, Philanthropy

Membership Education VP
*Supervises New Member Coordinator, Scholarship, Guard/Ritual

Finance VP

Standards & Ethics

Social VP

Panhellenic Delegate

[33girl]

Originally Posted by AOII Angel

That's your opinion. Sorry to tell you, but it is done successfully in many chapters of AOII that we call "small." Being the liaison between the oldest and newest members doesn't prevent an officer from also being the sisterhood and ritual chair. These offices can be and usually are very complimentary.

I guess that depends what "ritual" entails. This would never work for us. YMMV.

[AOII Angel]

Originally Posted by 33girl

I guess that depends what "ritual" entails. This would never work for us. YMMV.

That's why saying NEVER isn't a good idea.

[DubaiSis]

There is and should be a difference between board or management positions and Executive Board. Only the critical roles, and 5 or 6 max is good, should serve on Exec, and the others would report to one of those 5 or 6 officers. Otherwise those meetings that can be of a sensitive nature have too many fingers in the pot. Plus it just takes more time to get anything done. I think most NPC sororities have gone to VP of whatever and those positions are on Exec. Then the even 20 or 30 other elected or appointed positions are not part of Exec.

[Kevin]

We have a 2-tiered exec meeting. We start off with a meeting where every chair from every committee reports to exec what they have been doing. For example, the social chair has selected a venue and theme for an event, here is where he presents his budget and gets it approved and goes over what he will present at chapter. After all of that business is concluded, there is "closed exec," which is open only to the chapter adviser, Commander, Lieutenant Commander, Treasurer, Recorder, Marshal and Chaplain where any drama gets ironed out, where they decide on whether to make referrals to the Honor Council and issues which are of a personal and confidential matter are handled.

[AGDee]

Originally Posted by ColdInCanada11

President
Vice-President Member Development
Vice-President Scholarship
Vice-President Recruitment
Vice-President Finance
Vice-President Operations
Vice-President Campus Relations
Ritual/Property (combined because we are a small chapter)***

***From my understanding, Alpha Gam chapters choose which office holds the Member-at-Large position (the last, non-VP office).

If they have a house, they must have the Property Coordinator. Otherwise, it is up to them (we tend to encourage Risk Management Coordinator though).

Originally Posted by Kevin

We have a 2-tiered exec meeting. We start off with a meeting where every chair from every committee reports to exec what they have been doing. For example, the social chair has selected a venue and theme for an event, here is where he presents his budget and gets it approved and goes over what he will present at chapter. After all of that business is concluded, there is "closed exec," which is open only to the chapter adviser, Commander, Lieutenant Commander, Treasurer, Recorder, Marshal and Chaplain where any drama gets ironed out, where they decide on whether to make referrals to the Honor Council and issues which are of a personal and confidential matter are handled.

Each of our VPs has a team of chairs/coordinators. When this whole group of officers meet, we call it Chapter Council. The ones ColdInCanada listed are on Executive Council. They have similar functions to what you describe.