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When I was an active we were pretty informal about the bid process. At Texas there are typically rush weekends (called State Parties) in all the major cities throughout the summer, and bids given out at that early stage are usually to top guys- so the chapter trusts the rush chair, rush captains for that city and also any actives attending to make a good decision.
Guys we were more on the fence about would, if they made the grade, gets bids closer to the end of summer when there were more events at the house, or during formal rush. At this time most of the chapter would be around and if one respected active had a specific problem with a rushee- we would go with his feelings usually and not give a bid. Lacking some specific incident/problem, it would just take 3-4 respected actives for the whole chapter to not bid someone.
I use the term "respected active" since that is what really drove our rush decisions. If a guy highly regarded by the chapter was very pro- or anti- a rushee, that is what made the real difference.
As for balling pledges- we have a formal procedure for that based on rules that apply to all our chapters. I won't get specific, but it takes more than a majority of active members to vote a pledge be black-balled.
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