How Do You Keep Track?!!

[LOVEinZTA]

Our chapter was trying to re-vamp our points system this semester as well and we ended up going with sign-in sheets at every event. For socials, philanthropy events, etc. exec members would take turn doing 'door duty' and making sure every girl who showed up signed in. The points chair got the sheets the next day and recorded everything in an excel spreadsheet. The chapter secretary always kept track of meeting attendance anyways so that information was just forwarded on.

The hardest part was getting the information out to everyone that you NEEDED to sign in at events - we initially just taped the sign-in sheet by the entrance to wherever we were having the event and people would forget or wouldn't understand. Having an exec member doing door duty made it ten times easier.

[texas*princess]

My chapter had a huge posterboard with everyone's names/all the events/point values for the events and kept that in the chapter room so any sister could check up on their progress when they wanted to. We also received periodic sheets with updates

[AKA_Monet]

I was wondering, if there was a "VISA" or "AMEX"--or "gift card" that could be used for purchases where a percentage goes to the chapter/philanthropy/cause that the sorority would enjoy... How would one be able to do this kind of giving campaign?

[RushLeader08]

just have excel sheet to do it through email!

[AlphaZetaXO]

Originally Posted by LOVEinZTA

Our chapter was trying to re-vamp our points system this semester as well and we ended up going with sign-in sheets at every event. For socials, philanthropy events, etc. exec members would take turn doing 'door duty' and making sure every girl who showed up signed in. The points chair got the sheets the next day and recorded everything in an excel spreadsheet. The chapter secretary always kept track of meeting attendance anyways so that information was just forwarded on.

The hardest part was getting the information out to everyone that you NEEDED to sign in at events - we initially just taped the sign-in sheet by the entrance to wherever we were having the event and people would forget or wouldn't understand. Having an exec member doing door duty made it ten times easier.

We've gone through a couple different ways of handling our point system and this is by far the easiest way to keep track. The point chair would just email out the spreadsheet every week so girls knew where they stood and there were no surprises when a date party or social came up and they were short on points. Good luck!