GreekChat.com Forums - How Do You Keep Track?!!

GreekChat.com Forums (https://greekchat.com/gcforums/index.php)

- Chapter Operations (https://greekchat.com/gcforums/forumdisplay.php?f=190)

- - How Do You Keep Track?!! (https://greekchat.com/gcforums/showthread.php?t=92684)

How Do You Keep Track?!!

Hey guys, I just recently created a points system for our chapter that we will begin using in the spring. I created individual sheets for the sisters to keep track of their participation points, but then I realized I have no idea how WE will keep track of everyone's points! I don't think a sister would lie about being present to things, but I'm concerned for the few girls who I know won't record their stuff as the semester goes on. Any ideas??

fraternally,
Cara

How about a sheet that a member has to initial, or have an elected officer take a headcount or sign off on something? I'm not sure what events and activities one would accrue points for, but if it is for attendance at a sporting or performing arts event, a ticket stub or program could suffice, or if it is for an excuse for missing something (say class related) a form a member could have initialed by a professor.

Our chapter Secretary was responsible for keeping track of points, excuses, and attendance.

A member of our Standards Board was "nominated" to keep track of attendance for each event since they were the ones that had everyone's class schedules/work schedules, excuse forms, etc. They created an excel spreadsheet to keep track over the course of the semester.

Our member at large was in charge of keeping the points. At meetings papers were passed out with the event on it and if you attended the event you signed your name, these papers were cross referenced with attendence sheets that were at the event, or a paper the MAL brought and checked off if it was a sporting event or event a sign in sheet could not be used.

Sign-up sheets at the events are the easiest way to keep official records. When sisters pass around their hours each week, you can use the sign-up sheets to confirm the hours. THis would minimize most "issues". Of course there will be some discrepancies for various reasons, but it should work.

Our chapter was trying to re-vamp our points system this semester as well and we ended up going with sign-in sheets at every event. For socials, philanthropy events, etc. exec members would take turn doing 'door duty' and making sure every girl who showed up signed in. The points chair got the sheets the next day and recorded everything in an excel spreadsheet. The chapter secretary always kept track of meeting attendance anyways so that information was just forwarded on.

The hardest part was getting the information out to everyone that you NEEDED to sign in at events - we initially just taped the sign-in sheet by the entrance to wherever we were having the event and people would forget or wouldn't understand. Having an exec member doing door duty made it ten times easier.

My chapter had a huge posterboard with everyone's names/all the events/point values for the events and kept that in the chapter room so any sister could check up on their progress when they wanted to. We also received periodic sheets with updates

I was wondering, if there was a "VISA" or "AMEX"--or "gift card" that could be used for purchases where a percentage goes to the chapter/philanthropy/cause that the sorority would enjoy... How would one be able to do this kind of giving campaign?

just have excel sheet to do it through email!:D

Quote:

Originally Posted by LOVEinZTA (Post 1575994)

We've gone through a couple different ways of handling our point system and this is by far the easiest way to keep track. The point chair would just email out the spreadsheet every week so girls knew where they stood and there were no surprises when a date party or social came up and they were short on points. Good luck!