How does your school handle bidless PNMs on bid day?

epchick · #1 06-08-2007, 02:06 AM

At my school, Rho Chi's are suppose to call you before Bid Day if you didn't get a bid, so that you didn't show up to Bid Day.

I'm so sorry if this has been asked....but i was wondering if you guys can give me a run down (maybe in lay-man's terms? lol) of quota additions and what happens when girls don't get bids.

Here was my situation in the fall:

So supposedly there were 35 PNMs going through recruitment, and quota was set at 17. Well 17 + 17= 34, which meant that one lone PNM would be dropped from both groups (regardless of where she was placed on their list). (this is where it gets confusing). We according to what i was told, I was the 35th person to be matched, but by the time they had gotten to me quota had been filled (and i was told by each sorority that I had been on their "A" list), so I didn't get the bid. Supposedly, one sorority wanted me as their 18th person, but the other sorority wouldn't allow it because they wouldn't get the extra person. Wouldn't I have been considered a quota addition? It never really seemed logical to me, but BOTH sororities told me the same story, so I believed it.

How is this type of situation handled at your school?

KSUViolet06 · #2 06-08-2007, 02:28 AM

Quote:

Originally Posted by epchick

At my school, Rho Chi's are suppose to call you before Bid Day if you didn't get a bid, so that you didn't show up to Bid Day.

I'm so sorry if this has been asked....but i was wondering if you guys can give me a run down (maybe in lay-man's terms? lol) of quota additions and what happens when girls don't get bids.

Here was my situation in the fall:

So supposedly there were 35 PNMs going through recruitment, and quota was set at 17. Well 17 + 17= 34, which meant that one lone PNM would be dropped from both groups (regardless of where she was placed on their list). (this is where it gets confusing).

I tell every PNM who hears a "bid matching mistake" story from sorority members about why they didn't get a bid to ignore it because usually it's never the truth. They weren't there and most of the time, they don't really understand bid matching anyway.

I would like to think I understand bid matching well. Corect me if I'm wrong but:

This story is false. The extra girl wouldn't just be dropped. She'd be matched as a quota addition to one of the sororities (assuming she preffed and ranked both of them).

epchick · #3 06-08-2007, 03:16 AM

Quote:

Originally Posted by KSUViolet06

I tell every PNM who hears a "bid matching mistake" story from sorority members about why they didn't get a bid to ignore it because usually it's never the truth. They weren't there and most of the time, they don't really understand bid matching anyway.

I would like to think I understand bid matching well. Corect me if I'm wrong but:

This story is false. The extra girl wouldn't just be dropped. She'd be matched as a quota addition to one of the sororities (assuming she preffed and ranked both of them).

Oh actually what I meant was I didn't hear it from a sorority member, it happened to me---this fall (that is why I said "here is my situation"). I was the 35th person and I preffed both houses and ranked both of them. On Bid day I was told that I had been dropped by both sororities (actually, bid day started at 11:00 and I was contacted at 10:45, once I had already arrived at the school...lol). The story I wrote about was what was told to me by both sororities. They both said that there were no quota additions, and I was picked up as a COB right after bid day

jwright25 · #4 06-08-2007, 09:07 AM

Quote:

Originally Posted by KSUViolet06

I tell every PNM who hears a "bid matching mistake" story from sorority members about why they didn't get a bid to ignore it because usually it's never the truth. They weren't there and most of the time, they don't really understand bid matching anyway.

Exactly. Regardless of who told you (epchick) that you were the "35th person," there's really no such thing. It's kinda hard to explain it all in detail here about mutual selection. Lists can be matched alphabetically or not, but there is no special order in which Panhellenic organizes them in 1-35 fashion. PM me if this doesn't make sense, and I'll try to go into more detail.

Quota Additions are allowed by NPC, but each individual campus Panhellenic must choose to participate - it is not a Unanimous Agreement. If your campus doesn't have a history of doing it, it makes sense that they didn't do it for your recruitment either. If your campus was using the new RFM procedures (which for two chapters on campus I doubt they were), the Specialist would have placed you at your top ranking chapter, assuming both chapters matched Quota.

To say that you were placed as a COR bid means that either your chapter was under Total even after recruitment (quite common) or one of the women who matched to them during recruitment declined her bid before her pledging ceremony (also quite common). If neither of these things are the case, chances are they decided to go ahead and make you a QA after the fact. Smaller campuses can make decisions like that when they are in the best interest of the PNM and the Greek System.

I know that you are curious about what happened in your situation, and I think it's great that you are trying to understand the process in more detail, but don't count on getting straight answers from collegians in your chapter or anyone on your campus unless they were involved in bid matching. AND even then, that process is intensely private, and the advisors involved are trusted not to speak of it.

UGAalum94 · #5 06-08-2007, 01:09 PM

It seems really odd to me that they wouldn't have figured out to add her as a COB on bid day simply so she could have the full experience without this 35th person nonsense.

It seems like a campus that small with only two groups would work it out. It also seems to me that you'd set quota so that all girls who preffed could be placed.

It's a weird situation alright, but it all worked out!

I guess an issue has to actually occur before the campus knows how to handle it, and from now on, they will!

epchick · #6 06-09-2007, 04:21 AM

Quote:

Originally Posted by Alphagamuga

It seems really odd to me that they wouldn't have figured out to add her as a COB on bid day simply so she could have the full experience without this 35th person nonsense.

It seems like a campus that small with only two groups would work it out. It also seems to me that you'd set quota so that all girls who preffed could be placed.

It's a weird situation alright, but it all worked out!

I guess an issue has to actually occur before the campus knows how to handle it, and from now on, they will!

Exactly. It was a weird situation!. Its just a shame that only advisors were allowed in to the room, so no one really has an idea what happened, but it worked out for the best.

And you better believe that when the Panhellenic Council asked how recruitment could be done better, I made sure that they included quota additions. Even if the campus never utilizes it again, it will be good to be in the bylaws and make sure that it gets implemented.

DeltaBetaBaby · #7 06-09-2007, 09:39 AM

Now, I don't know what happened in that room, but in a general sense:

If they went with a QA, they have to place the PNM in the chapter with the lowest total chapter size (well, they don't HAVE to do anything, but that is what the GB suggests). If that is not the PNM's first choice, too bad.

OTOH, if neither chapter will be at total after bid matching, the PNM's first choice can offer her a bid, and she ends up there. So she missed bid day and such, but she gets her first choice chapter.

Now, I would argue that maybe total needs to be reevaluated if you have two chapters and neither one is at total, but that is a side conversation.

TSteven · #8 06-11-2007, 10:29 PM

Quote:

Originally Posted by Alphagamuga

It seems like a campus that small with only two groups would work it out. It also seems to me that you'd set quota so that all girls who preffed could be placed.

I thought quota was set by dividing the number of PNMs - who attended at least one preference party - by the number of chapters. So in this case, the number would have been 17.5 (35/2 = 17.5). Since you can't bid 17.5, the number is rounded up to 18. However, and in theory, this would mean that only one chapter could make quota (18 [quota] + 17 = 35).

I believe this is where "quota range" is suppose to help. Which also is part of the new release method right? Quota would be set at 17 and one chapter would bid 17 and the other bid 18. Thus both chapters get to report back to their HQ that they made quota (17).

DeltaBetaBaby · #9 06-12-2007, 07:48 AM

I am not exactly sure what the green book says about rounding. In this case, no big deal, but on a campus with 10 or more chapters, rounding up could quickly become a problem. It makes more sense to me to round down and then allow QA's (which are limited to 5%, rounded up).

Also, while the best system is to set quota as late as possible, not every campus operates that way. Ideally, you'd set it based on the number of women SIGNING BID CARDS, but most set it as the number attending prefs, and some go even earlier than that.

AnatraAmore · #10 06-12-2007, 08:21 AM

Unfortunately, my campus is one of the ones that still sets quota after the round before Prefs. There are only 3 NPC's on my campus and quota is typically between 8 and 10. This might not sound like it could be a problem but, as an example: This year there were 28 women who attended the round before Pref. Quota was set at 9. (Knowing that one girl in this case could be matched as a QA). This sounds great... except that only 22 girls showed up to Preference, which translates to it being impossible for all chapters to make quota. So two chapters made quota and the other took 4 - less than half of quota.

If quota had been set later (either after women accepted invitations to pref or even when women were signing bid cards) then quota would have been 7 or 8 and the 3rd chapter probably would have come much closer to quota.