COBing fresh when upperclass quota isn't met

[Anchored4Ever]

=

[AlphaFrog]

I'm sure someone will correct me if I'm wrong, but since upperclassmen quota is a campus-specific policy, they probably wouldn't have national policy on it.

That said, my personal feelings are HELL NO, you can't slot freshmen in upperclass quota, because it totally defeats the purpose.

[Cruise4fun]

The chapter met quota. The "upperclassman" quota is like a bonus unless the local Panhellenic bylaws state otherwise. However, the chapter is still under total. They can bid up to total and can bid any elligible woman.

[AOII Angel]

Originally Posted by Cruise4fun

The chapter met quota. The "upperclassman" quota is like a bonus unless the local Panhellenic bylaws state otherwise. However, the chapter is still under total. They can bid up to total and can bid any elligible woman.

Cruise4fun is completely correct. Quota is no longer in effect. The issue is now total. They are COBing to fill their total and it does NOT matter who they fill those slots with. They do not have to take the upperclassmen during recruitment, and you do not know why they did not fill that upperclassman quota. They are under no obligation to take only upperclassmen to get to Total during COB because your campus has an upperclassman quota during recruitment. The same would apply for a chapter that missed quota by 5 but was 6 under Total. They could still take 6 members because they can bid to Total. It has NOTHING to do with Quota once recruitment is over.

[DeltaBetaBaby]

Originally Posted by AOII Angel

It has NOTHING to do with Quota once recruitment is over.

True in this case, but not always, which brings up an interesting scenario.

If you are over total, but didn't reach quota, you can still COB to quota. If the chapter in her situation did not fill its upperclassman quota, but was over total, I would make the argument that they could only fill the upperclassman quota with upperclassmen. There is nothing in the MOI, but it seems to make sense, and if I were the OP, I would suggest the rule to my CPH.

[Mevara]

Originally Posted by DeltaBetaBaby

True in this case, but not always, which brings up an interesting scenario.

If you are over total, but didn't reach quota, you can still COB to quota. If the chapter in her situation did not fill its upperclassman quota, but was over total, I would make the argument that they could only fill the upperclassman quota with upperclassmen. There is nothing in the MOI, but it seems to make sense, and if I were the OP, I would suggest the rule to my CPH.

A chapter can not COB to quota if they are over total. Per the MOI page 77

Vacancies in the chapter membership roll can be filled only if the chapter is below total.

[agzg]

Originally Posted by Mevara

A chapter can not COB to quota if they are over total. Per the MOI page 77

What? I think that passage refers to replacing members who have either disaffiliated, transferred, or graduated. But if a chapter misses quota in formal recruitment but are over total they can still COB to quota.

Upperclassman total is a bonus, though and completely dependent on campus PHC bylaws.

[AOII Angel]

Originally Posted by DeltaBetaBaby

True in this case, but not always, which brings up an interesting scenario.

If you are over total, but didn't reach quota, you can still COB to quota. If the chapter in her situation did not fill its upperclassman quota, but was over total, I would make the argument that they could only fill the upperclassman quota with upperclassmen. There is nothing in the MOI, but it seems to make sense, and if I were the OP, I would suggest the rule to my CPH.

I agree, you can always fill your quota even if you are at total, but you don't have to. You also don't have to fill your upperclassman quota to reach total.

[FSUZeta]

Originally Posted by Cruise4fun

The chapter met quota. The "upperclassman" quota is like a bonus unless the local Panhellenic bylaws state otherwise. However, the chapter is still under total. They can bid up to total and can bid any elligible woman.

precisely.

[33girl]

Originally Posted by Anchored4Ever

Question:
Sorority XX pledged quota+ of underclassmen during formal recruitment, but did not meet the upperclassman quota (chapter willingly released too many upperclassmen many before pref) and were 5 upperclassmen shy of quota on bid day.

Is that what you meant and missed a word? Not being a pickypants, just trying to clarify.

If they pledged quota plus of underclassmen - what was the plus? (It's easier to do this if you use actual numbers. )

[DeltaBetaBaby]

If they are under total, they can bid whomever they want to reach total. Period.

[Mevara]

I read the MOI as a complete document and no one section can exist on its own. So if you put all the sections together you get the whole picture.

Each NPC fraternity chapter has the right to COB to reach quota or its total allowable chapter size during the regular school year as defined by the school calendar.

Vacancies in the chapter membership roll can be filled only if the chapter is below total.

When a woman negates her signed membership recruitment acceptance binding agreement, refuses to accept her matched bid at the conclusion of membership recruitment and does not participate in a ribbon or formal new member ceremony, this space in the chapter’s pledge quota was not filled. Therefore, the chapter may immediately bid and pledge another woman, even if the chapter is over total.

The purpose of COB is to enable those chapters that did not pledge quota, or pledged quota but did not reach total, to take additional new members immediately following the designated membership recruitment period.

[Drolefille]

Originally Posted by Mevara

I read the MOI as a complete document and no one section can exist on its own. So if you put all the sections together you get the whole picture.

You quote page 77 but leave out the next line:

Vacancies in the chapter membership roll can be filled only if the chapter is below total. A chapter may exceed total as a result of its participation in a Panhellenic recruitment when quota/total and a preferential bidding system are used.

If the campus uses quota/total and preferential bidding, they can exceed total. If they do NOT have the above system then total is the maximum limit.

Since we're talking about a campus that uses quota, Quota rules now apply. Those rules mean you can bid to quota or total, whichever is higher. That's what the "or" in each of those means. If the chapter is at total, but did not receive quota whether through rejected bids or lack of bids, they can bid to quota. If a chapter has met quota but is not at total, they can bid to total. A chapter that has met neither can bid to whichever is higher.

Upperclass quota isn't anywhere IN the MoI and thus is entirely local AFAIK. It's up to the campus panhellenic/advisors etc. to determine how they're treated.

[agzg]

Example:

Chapter has 198 members prior to formal recruitment. Total is 200.

Quota is 25. Chapter does not receive quota additions. Chapter extends bids to and pledges 20 women. Chapter now has 118 members.

The chapter may still bid 5 more women, to meet quota, via COB for the rest of the school year.

They may not bid to quota additions. Upperclassmen quota is a different animal and subject to campus PHC bylaws, I believe.

That is the whole picture. You may bid up to total, and you may bid up to quota, but it's not whichever one comes first.

To extend it, the chapter INITIATES 20 women, and never bid 25. They still have 5 bids they can give out. If an initiated member drops or transfers, they may not bid to fill her spot. They still only have 5. That's what the part you originally quoted means.

[DeltaBetaBaby]

Yes, so AFAIK (and I am a few years out-of-date, admittedly), if a chapter does not fill its upperclassman quota, there are no rules to handle that specific situation. I would think they could fill those spots, but only with upperclassman. Regardless, a local rule is probably a good idea.