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I would definitely email some AXO recruitment chairs for advice.
Also, one common mistake made in pref ceremonies is forgetting to plan the ceremony based on the mindset of a pnm. What are they thinking, feeling? Too often, the ceremony is planned by a senior and plays to the memories, good times, emotion of that graduating group of girls. But the video and music and speaking parts of pref must appeal to a PNM and her current state of mind.
Excellent advice above regarding a workshop on teaching members to seal the deal, etc.
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