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My campus has similar awards to yours, however for the Standards in Excellence award, each sorority or fraternity is responsible for putting together a binder of things their chapter did through out the year. My chapter is full of perfectionists, so we start early in the year and collect pictures, flyers of our events, etc. I don't know all the rules, but I do believe that the Greek Advisor and two more people grade it and there are certain things they look for, like was all your paperwork for your events completed...etc.
For some of the other awards our Order of Omega determines those, or has a committee that keeps track.
Hootie
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