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It's easy to do if you keep up with them from the beginning when you receive your first rec. The second we would get our first rec we already had our post cards printed. We would address them and then write the PNM's name on the card and then save it until after recruitment to fill out the rest of the information. Then they were mailed. I know from personal experience that many AOII chapters do this. I also know that some alumnae would be mortified if they didn't get something acknowledging them that collegiate chapter had received their rec. We also would write down the alumnae’s address to update our own database.
Our's said something like this and similar to Blue Violets:
Our Chapter appreciates your recommendation on (insert PNM Name)
(Check box for one of these 3 options)
She has joined (insert name of sorority)
She did not pledge (yes they want to know this)
She dropped out of formal recruitment.
Sincerely,
VP of Membership Recruitment
(email and chapter website as well on the card
__________________
Alpha Omicron Pi
Inspire Ambition
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