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Just a very few years ago - I think 2004 - NPC came out with some new resolutions (note - not Unanimous Agreements) regarding recruitment. They asked that each individual college Panhellenic review their recruitment style and discuss four possible styles of recruiting - which they listed and described. If I recall correctly, and I do not have any paperwork in front of me - they were (1) Fully Structured - meaning Formal with invitation lists, release figures, quota, etc. (2) Partially Structured - meaning you could call it Formal, but have the settings more relaxed and the invitation lists more relaxed (3) Minimally Structured - meaning that maybe Panhellenic sets some dates and helps you with interested PNMs (4) Continuous Open Recruitment - meaning you are all on your own and responsible for getting to Total and finding PNMs by yourself.
Each campus was supposed to discuss the fine points of each one and determine which was a best fit for their campus and Greek culture. Some smaller schools don't have a need for a full-on formal recruitment with bells and whistles.
So your University does have a say in which of the 4 types of recruitment you have, but it should be in consultation with each chapter's delegates, advisors, international officers, and the NPC Area Advisor.
As Denise mentioned, your best bet would be to call one of Theta's NPC officers and explain everything that is going on. If this was a decision that was made a long time ago, she should know about it and know the particulars behind it.
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