Confirmation Postcards in the Rec Packets?

[ComradesTrue]

Confirmation Postcard: a postcard that a PNM puts in her rec packet which is stamped and addressed to her. The alumna is to drop it in the mail once the rec has been sent to the chapter, which lets the PNM know that she is covered for that rec.

I first heard about the confirmation postcard 2 years ago, but did not see or hear of any alumnae getting one at that time. Last year was the first time I knew of someone receiving one of these, and so the topic came up at one of my APH meetings. The response was split: some women thought they were a good idea because it let's the PNM know for certain that the rec was written and mailed. However, an equal number of alumnae were taken aback at best and some downright offended by it. They used terms like "tacky" and "rude."

What say you rec writers? How would you respond to seeing one of these in the packet? Would you advise a PNM to use these or no?

I personally always email a PNM once I have sent a rec, and would fall into the "taken aback" category. It wouldn't get me riled up to see one, but I don't think I have a positive opinion of the practice either. Given the risk of offending the rec writer I would not recommend it, unless the rec writer already knows that woman very, very well.

[carnation]

Oh, that's a great idea!

[33girl]

I would not be offended in the least, but I can see where some women would be put off. It can kind of come across as saying you don't take someone at their word.

[carnation]

I guess I should've expanded on this. I know of far too many situations where a crucial rec was never written because the writer "got busy" or --and this is quite common--the writer was too embarrassed to admit that she had no idea where to get the rec form or where to send it because she'd been out of the loop since graduating. (Or maybe she wasn't really a member of that group like that @#! relative of my husband's--I won't go there again.)

Anyway, many PNMs are aware that recs may or may not be sent so I can see where they need the reassurance.

[shirley1929]

Well for me...here's where it gets weird... Let's say you don't get that confirmation card back in the mail. Then what? Are you going to call the RIF writer and get all riled up at them because you didn't get the postcard back, and...?

That's what I don't like about it - the implication that you'd follow up on the "no sending of the postcard" and the implication that your RIF writer is then considered a doofus.

[ComradesTrue]

Originally Posted by shirley1929

Well for me...here's where it gets weird... Let's say you don't get that confirmation card back in the mail. Then what? Are you going to call the RIF writer and get all riled up at them because you didn't get the postcard back, and...?

That's what I don't like about it - the implication that you'd follow up on the "no sending of the postcard" and the implication that your RIF writer is then considered a doofus.

I think in this case you know you need to move on and find another writer for that group.

[navane]

Originally Posted by ComradesTrue

3. For some chapters those without recs become easy cuts (along with GPA) for first round. No rec could very well mean no invite to the next round.

ComradesTrue, I noticed in another thread you posted a very helpful 1-2-3 to PNMs about schools where one absolutely, positively need recs. A portion of your post is quoted above.

If a school is very competitive, and no rec received could very well mean that a PNM is cut, I can see why a PNM would desire a confirmation that the rec was sent. The women who typically post here at GC seem to be the kind of alumnae who are on top of their game. Though, sadly, there are times when people drop the ball. People are human and they make mistakes, get busy, etc. If an alumna fails to send in the rec, it could mean a cut for the young woman. Since she didn't have a head's up on the rec not being mailed, she won't have a chance to look around for another one. That's a lot of trust to place into someone's hands, especially for a university known for a cutthroat recruitment.

I can certainly see why an alumna would feel a bit put out, as the confirmation card seems to micromanage a little bit. On the other hand, I see it as a positive - an organized PNM, on top of her responsibilities, who is so motivated to join that she's doing everything she can to make my rec writing job easier and secure a solid footing for her recruitment experience. Then again, I'm from Southern California, so maybe it's a regional/cultural thing?

[shirley1929]

Originally Posted by ComradesTrue

I think in this case you know you need to move on and find another writer for that group.

Oh I know...but it's the implication that if they don't send it then they're not getting a RIF from that person and that gets sticky.

[AZTheta]

We're expressing our opinions - right?

I telephone, text, or email the PNM I've written a rec for, to let them know I submitted the rec. The confirmation card is over the top for me; while I wouldn't be offended*, I probably wouldn't mail it, either. Because I'd already notified the PNM that I did my part. Know what I mean?

*Actually I'd feel like I was being micromanaged or not trusted to do what I said I would do. But I usually discount my feelings and stick with the facts.

Total swerve: I never have received any acknowledgement (written or email) from ANY chapter for a rec I've submitted. And I know they have preprinted thank you cards that are expressly designed to send to alumnae, thanking them for writing a rec for Suzy PNM, and usually notifying them of where Suzy pledged (or if she didn't). I've seen boxes of the preprinted cards in the Ritual closet at a chapter I advised. Those are not inexpensive, either.

Yeah. THAT gets me annoyed. Big time. Based on facts.

[honeychile]

Originally Posted by AZTheta

Total swerve: I never have received any acknowledgement (written or email) from ANY chapter for a rec I've submitted. And I know they have preprinted thank you cards that are expressly designed to send to alumnae, thanking them for writing a rec for Suzy PNM, and usually notifying them of where Suzy pledged (or if she didn't). I've seen boxes of the preprinted cards in the Ritual closet at a chapter I advised. Those are not inexpensive, either.

Yeah. THAT gets me annoyed. Big time. Based on facts.

Outrageous! IIRC, there's only been one chapter which hasn't let me know that it hadn't received my rec. I will add, however, that the acknowledgement also came with a disclaimer of no guarantees, too.

[AOII Angel]

Originally Posted by AZTheta

We're expressing our opinions - right?

I telephone, text, or email the PNM I've written a rec for, to let them know I submitted the rec. The confirmation card is over the top for me; while I wouldn't be offended*, I probably wouldn't mail it, either. Because I'd already notified the PNM that I did my part. Know what I mean?

*Actually I'd feel like I was being micromanaged or not trusted to do what I said I would do. But I usually discount my feelings and stick with the facts.

Total swerve: I never have received any acknowledgement (written or email) from ANY chapter for a rec I've submitted. And I know they have preprinted thank you cards that are expressly designed to send to alumnae, thanking them for writing a rec for Suzy PNM, and usually notifying them of where Suzy pledged (or if she didn't). I've seen boxes of the preprinted cards in the Ritual closet at a chapter I advised. Those are not inexpensive, either.

Yeah. THAT gets me annoyed. Big time. Based on facts.

I have received one card with information regarding a PNM I'd sent a rec for. It was from our Ole Miss chapter. I thought it was very polite. Of course, I didn't receive similar cards for other PNMs rec'd to that chapter. I guess it depends who is the Rec Chair at the time.

[als463]

I have to say that I really like the idea of just sending a follow-up thank you card. It's a gentle reminder in case the alumna forgot to send the rec. I have not had troubles with that as I send an email to the young woman once I submitted her rec. I think having forms online for recommendations has been helpful.

[AnchorAlumna]

Originally Posted by AZTheta

Total swerve: I never have received any acknowledgement (written or email) from ANY chapter for a rec I've submitted. And I know they have preprinted thank you cards that are expressly designed to send to alumnae, thanking them for writing a rec for Suzy PNM, and usually notifying them of where Suzy pledged (or if she didn't). I've seen boxes of the preprinted cards in the Ritual closet at a chapter I advised. Those are not inexpensive, either. Yeah. THAT gets me annoyed. Big time. Based on facts. [/SIZE]

And now that communicating via e-mail is easy and cheap, there's no excuse for not sending a quick message to say, "We got your rec on _________. Thank you for sending it."

Originally Posted by DaffyKD

My problem is this: I have met quite a few young women who ask for recommendations, especially for southern schools. I take my time to meet these women, talk to them, write a recommendation, and in return I have received not 1 thank you note or acknowledgment as to which group the young woman joined, if she joined. The majority of the recommendations I have written are for those who contact our APH or national directly. These are not women who I know personally. If you want me to send confirmations, I would like you to recognize that I have taken time out of my day to assist you in this project. DaffyKD

You are so right! I think I've gotten 1 a young lady - "thanks for your recommendation for Delta Gamma. I wanted to let you know that I joined Alpha Beta Gamma at Big State University, but I really appreciate your help." That was really nice.

Originally Posted by AOII Angel

I have received one card with information regarding a PNM I'd sent a rec for. It was from our Ole Miss chapter. I thought it was very polite. Of course, I didn't receive similar cards for other PNMs rec'd to that chapter. I guess it depends who is the Rec Chair at the time.

Same thing - easy for them to acknowledge.

I think I've gotten the gamut for both PNMs and chapters. From PNM - no thank you, thank you note included with her packet, and the thank you after Bid Day with info on where she pledged.
For chapters, - no acknowledgement at all(did they even get it?), acknowledgements l-o-n-g after Bid Day (where did they pledge???), postcards received promptly and well before Bid Day, postcards with "thanks she didn't pledge DG," up to a booklet of all the new members with facts about each one, and nicest of all, a thank-you note from a new member who didn't even give me her info - I got a request for a rec from the chapter.

For the chapters - if you have conscientious advisers and good training from previous officers, you probably will tend to those details. But that particular officer is often one that had to be talked into taking the job and is annoyed by all the paperwork and detail.

[ComradesTrue]

Navane,

I can 100% see where including the postcard benefits the PNM for the exact reasons that you (and further upthread, Carnation) state. That is why this is such a tricky question for me when I am asked by moms and girls if they should do it. You want to help the girls as much as possible without running the risk of offending any alumnae.

Our APH has requested that all alumnae do email the girls when a rec is sent. That won't help everyone but for those that do register with us there is at least that feedback.

I appreciate everyone's responses so far.

[Just interested]

We have had an issue here in Dallas where there are businesses that put together rec packets for girls. This includes writing "tweaking" the resume, selecting the proper stationary (Usually focusing on the school they are attending but some even go in for colors of some chapters and... the one thing that has the backs up of some of our chapters' Alumnae Reference Boards, includes a copy of a RIF or Reference Form or whatever they are called for each chapter. They have gone so far as having the girls ask for the name and address of where the reference should be sent here in town. Our alumna know whose porch to drop off their references. From information I have received from other sororities reference boards it is very concerning. It has been expressed by some, and I concur, that once the information packet leaves the hands of the PNM their job is done and it up to the alumna to do her job. Asking her to e-mail you or send you a postcard when it has been sent is too much. Writing a nice thank you note several weeks after she received the reference packet is more than enough!!! My rant!