Seating Charts at meeting

[cheer04]

Hello!
I was just wondering if any chapters had seating charts or arrangements at your meetings? We recently installed one and we are getting some negative feedback...so I wanted to know how others chapters ran meetings.
thank you!!!

As per the policy from IHQ, the President sat between the VP Operations and VP Finance at the head of the room. All other members sat in initiation order facing the three officers.

We followed a seating chart when it came to EC, though. A seating chart of officers and advisors is listed in the Collegiate Leadership Manual.

[adpiucf]

Are you a local? If you are a national, there should be a policy in place for seating.

You could do alphabetical, or alphabetical by pledge class seating.

Talk to your members-- why are they up in arms about seating arrangements? I think it helps every chapter to do an annual "Town Hall" meeting where the members can voice concerns and opinions without fear of being squashed for raising what they feel are relevant issues toward chapter improvement. Try that out, too.

[33girl]

Do you mean where the exec board sits, the order they sit in etc

or

do you mean a seating chart for everyone by pledge class or otherwise?

I know that some groups advocate having a seating chart so the same cliques aren't always sitting together and giggling and things like that. This is a good idea, but not necessarily for every meeting of the year...it's too much like being in high school. Maybe every 3rd week or so have everyone pick a number as they walk into the meeting and that's where they sit, but other than exec having a "you must sit in seat 23 every week" is definitely too much. It's a sorority. It's supposed to be fun.

[cheer04]

sorry! i meant seating chart for chapter members... our E-board sits in a specific order but we recently made one up so that members wouldn't chit chat so much and that meetings ran more smoothly. the chart is based so that voting also runs smoothly becasue we have some members who are not allowed to vote and this way our advior knows who to collect votes from, also its a way to meet more of our sisters if your sitting next to someone you may not have sat next too.

Do other chapters have seating charts? or do you just allow them to sit where ever?

[33girl]

Originally Posted by cheer04

sorry! i meant seating chart for chapter members... our E-board sits in a specific order but we recently made one up so that members wouldn't chit chat so much and that meetings ran more smoothly. the chart is based so that voting also runs smoothly becasue we have some members who are not allowed to vote and this way our advior knows who to collect votes from, also its a way to meet more of our sisters if your sitting next to someone you may not have sat next too.

Do other chapters have seating charts? or do you just allow them to sit where ever?

I can understand why people wouldn't like that, especially if the not allowed to vote people are all in a certain area - it would make them feel self conscious and if they can't vote because of $$ or grades or whatever, they probably already feel bad enough about it. Can't you trust them to not vote? Plus, why can't your advisor have enough of a clue as to know who the people are who can't vote? How many members do you have?

I would definitely change it up from week to week rather than forcing people to sit next to the same people every week.

ETA for everyone who's saying their HQ has a chart for everyone, not just exec - what does it entail? Do you have to sit by pledge class or office or what? Ugh, I just can't imagine sitting next to the same person every single week of the year.

Originally Posted by cheer04

sorry! i meant seating chart for chapter members... our E-board sits in a specific order but we recently made one up so that members wouldn't chit chat so much and that meetings ran more smoothly. the chart is based so that voting also runs smoothly becasue we have some members who are not allowed to vote and this way our advior knows who to collect votes from, also its a way to meet more of our sisters if your sitting next to someone you may not have sat next too.

Do other chapters have seating charts? or do you just allow them to sit where ever?

Are you local or NPC? If you're NPC, your HQ might already have a seating policy enforced.

[Tom Earp]

Why are some members not allowed to vote?

If not, why are they even there?

Being to regimented can become tedious.

They as OTW said, President, VP and Treasure should be at the head table and the rest be seated in chairs in front of them, or around a table if it seats all voting members only!

[Tom Earp]

Just to add, the President runs the meeting according to Roberts Rules of Order.

THE LEADER!

[cheer04]

we are NPC and if you are on a probation you are not allowed to vote...you still have to come to meeting and are allowed to participate but are not allowed to actually vote.

Originally Posted by 33girl

I would definitely change it up from week to week rather than forcing people to sit next to the same people every week.

ETA for everyone who's saying their HQ has a chart for everyone, not just exec - what does it entail? Do you have to sit by pledge class or office or what? Ugh, I just can't imagine sitting next to the same person every single week of the year.

We sat in Initiation order per HQ's guidelines. To me, it wasn't that big of a deal because we didn't (and couldn't) really socialize during the official meeting anyway.

[AlphaFrog]

Originally Posted by Tom Earp

Just to add, the President runs the meeting according to Roberts Rules of Order.

THE LEADER!

Wow. That post was actually coherent.

Useless, but coherent.

[adpiucf]

Originally Posted by cheer04

we are NPC and if you are on a probation you are not allowed to vote...you still have to come to meeting and are allowed to participate but are not allowed to actually vote.

There should be a seating method in your organization's bylaws. Check with your advisers. Also, adopt this into your chapter bylaws, if you have not already done so.

If you have members on probation who aren't permitted to vote, I think it would make the most sense to announce their names just prior to your meeting and make them sit together so they don't mistakenly vote-- maybe put them within eyesight of whomever would keep track of voting? Again, I'm sure your nationals has some set seating order that you should follow.

ETA: Once you straighten this out, ease the chapter into it. Phase it out and it will go over more smoothly-- people just hate change (it is in our nature). "Hey everyone, we recently learned that the sorority has a preferred seating arrangement process. You can learn about it by reading the (name the appropriate operational manual or bylaws). We're going to institute this new arrangement, but we're going to do it gradually over the next month, or 4 chapter meetings. This will give everyone a chance to get used to it. I know everyone is used to sitting with their friends, and this may be disappointing, but we have to follow what is in our bylaws." Maybe you can also, with the approval of your advisers, do open seating when you hold membership workshops that aren't business meetings. Let the chapter know this-- so while you are "taking" something away, you are also giving something back.

Originally Posted by adpiucf

If you have members on probation who aren't permitted to vote, I think it would make the most sense to announce their names just prior to your meeting and make them sit together so they don't mistakenly vote-- maybe put them within eyesight of whomever would keep track of voting? Again, I'm sure your nationals has some set seating order that you should follow.

Off topic, but regarding members who weren't in good standing (as we called it) who weren't allowed to vote, those names were kept confidential and the only ones who were allowed to know who they were were the EC. Same with members on payment plans. Both were considered sensitive subjects.

[GeekyPenguin]

Originally Posted by Tom Earp

Why are some members not allowed to vote?

If not, why are they even there?

Being to regimented can become tedious.

They as OTW said, President, VP and Treasure should be at the head table and the rest be seated in chairs in front of them, or around a table if it seats all voting members only!

Because they are still members who have lost voting privileges for one reason or another - grades, finances, etc. Losing your vote is not the same as losing your membership.