NPC Quota, Release Figures and Quota Additions

[AlphaSigLana]

This is more confusing than advanced alegbra

[aephi alum]

I'm a little confused about quota additions. Please correct any missteps that I may make...

Let's say you have 3 sororities. 60 women attend preference parties. That means quota is 60 / 3 = 20.

Before recruitment started, sorority A had 75 sisters, B had 60, and C had 45.

Now let's say that sororities A and B each make quota, while sorority C only matches with 15 women. That means 5 women are bidless after "normal" bid matching. Let's assume that each of these 5 women listed A and B on her pref card, in some order - no intentional single preferences.

Sororities A and B are now allowed to accept quota additions. 5% of 20 is 1, so each sorority may bid 1 more PNM. One woman will be matched to B (since it's smaller), then one woman will be matched to A.

So, what determines which of the 5 goes to B, which goes to A, and which three go bidless? Does B get whichever of the 5 was ranked highest on B's second bid list, then A gets whichever of the 4 remaining women was ranked highest on their list?

Is it then possible that you could have a PNM who loved B but matched to A during "normal" bid matching, while a PNM who loved A got matched to B as a quota addition?

Should I maybe try to figure out something easier instead, like quantum physics??

[aephi alum]

Originally posted by DeltaBetaBaby
Out of the five women, they would be divided into two piles: Those who ranked A as #1, and those who ranked B as #1. Out of the ones who ranked A #1, they would get whomever was highest on their bid list, and the same would happen for B.

As in normal matching, the PNM's preference takes priority over the sorority's preference.

That kind of makes sense... but does that then mean that someone lower on, say, A's bid list could get matched to A, while someone higher on A's list could get matched to B even if she listed A first?

To build on my previous example: Susie and Jenny each attend pref parties at sororities A and B. Each of them lists A, then B, on her pref card. Susie is, say, #16 on both A's and B's second bid lists; Jenny is #17 on both groups' second bid lists.

During "normal" bid matching, A makes quota before getting to Susie. Her second choice, B, is used, and she becomes the twentieth and last person to match to B. Jenny is bidless because both of her choices are full to quota.

Following what DeltaBetaBaby said, Jenny would be matched to A because she is the highest-ranked person on A's bid list who ranked A first and didn't match via "normal" bid matching, even though she is lower on A's list than Susie was.

Am I understanding this correctly? Or am I just overanalyzing this?

[aephi alum]

Originally posted by DeltaBetaBaby
I don't understand what you mean. If a chapter has 3 full pref parties, and quota is 35, they should have at least 105 women on their bid list.

Yes, but that still doesn't mean they'll make quota. The chapter has, say, 105 women at their pref parties. Out of that 105, 17 match to them. The remaining 88 could either (a) match to other sororities, (b) suicide another sorority and not receive a bid, or (c) have decided not to sign their pref cards. So just because you have full pref parties doesn't mean you'll make, or even get near, quota.

[aephi alum]

Originally posted by carnation
I can't figure out how some campuses decide to more or less write off 1 or more smaller groups when deciding whether to add a group. Like they'll have 5 groups of 100 women each and then 2 that hover below 30. If they don't add another group, the big 5 can take more new members but for some reason, PH decides to bring in an 8th group and that kills off the 2 smaller groups. I couldn't tell you how many times I've seen it happen--like PH privately decided,"Those 2 are as good as dead anyway, let's just move on."

This almost happened at my school. 4 out of 5 groups were over total (80), but AEPhi had just been colonized around a year earlier, and we only had about 25 members. The Panhel president really wanted to open the school for expansion, on the grounds that there were a lot of women not receiving bids. She announced this out of the blue at a Panhel meeting one day (I was AEPhi's Panhel rep at the time) and my jaw just hit the floor. We fought the expansion and won - bringing on a new sorority at that time would have destroyed my chapter.

[DeltaBetaBaby]

Originally posted by aephi alum

So, what determines which of the 5 goes to B, which goes to A, and which three go bidless? Does B get whichever of the 5 was ranked highest on B's second bid list, then A gets whichever of the 4 remaining women was ranked highest on their list?

Out of the five women, they would be divided into two piles: Those who ranked A as #1, and those who ranked B as #1. Out of the ones who ranked A #1, they would get whomever was highest on their bid list, and the same would happen for B.

As in normal matching, the PNM's preference takes priority over the sorority's preference.

[DeltaBetaBaby]

You are correct, AA. The computer matching does its thing, then additions are done later by hand. That is why it is done, instead of just upping quota.

[DeltaBetaBaby]

Originally posted by AOII_LB93
So my question is, if all houses on campus hit quota of 35- 40 except one, and that one house only had 17 on their bid list, and then of those 17, 8 choose to go to that house....how is that fair when all 3 pref parties are full? It throws the system so out of whack that of the 7 houses on the campus I advise, 6 of them are at 60+ members (with ceiling at 60) and one house is at 26.

Just wondering....seen it happen 2 years in a row on my campus.
I think it gets crazy sometimes.

I don't understand what you mean. If a chapter has 3 full pref parties, and quota is 35, they should have at least 105 women on their bid list.

[DeltaBetaBaby]

Originally posted by FuzzieAlum
OK, here's a question for those of you who really know their green books. If chapters close or are added to a campus, how does that affect release numbers for the remaining groups?

AFAIK,

If you look at how release figures are calculated, you can see that they are based on number of PNMs, number of chapters, and percent return rates in previous years.

So, if one more or one fewer chapter is participating in recruitment, the new number of chapters is used in place of the old one.

Of course, in the event of a PHC colonization, the new colony generally does not participate in recruitment its first year (except an informational during the first round), so it would not affect things in that case.

[DeltaBetaBaby]

To answer honey's question: yes, you can.

A note on the other issue...nothing in the Green Book says your first bid list has to be in alphabetical order. Most groups have this system so that nobody except those preparing the bid list (usually a very small number of people) know exactly where each girl ranked.

/splitting hairs

[DeltaBetaBaby]

No, they are not the same thing.

Quota additions are done immediately after computerized bid matching. If a woman did not match, she can be hand-added to a chapter's bid list. This is done by the people (Greek Life?) doing the matching, and nobody knows who the quota additions are outside that room.

Snap bids come next. Chapters that did not make quota have the option of picking up women who did not match. Generally, the Rho Chi calls the woman and tells her she did not match with a group on her bid card, but XYZ would like to extend her a bid, and she has the option of accepting. You can receive a snap bid from more than one group, in which case your Rho Chi calls and gives you your options.

So basically, if you are a quota addition, you will never know, but if you are a snap bid, you will.

[madmax]

I still dont get it. On the KU outcome therad one sorority got qouta plus 10. Quota was 52 and they got 62. I thought you could only excede quota by 5% max. Whats the deal?

[madmax]

Originally posted by RockChalk
The deal is that the sorority that exceeded quota by so much was the second smallest sorority on our campus. Last fall, they had 108 members. Assuming 20 of them graduated in May, that left them with 88 going into formal rush. I believe total is 170 (but please don't take my word for it; all of my friends in sororities have graduated, so I'm kinda out of the loop). So, even with the 62 NMs, this sorority still has ~150 members - well below total.

IMHO, this worked out really well for everybody - 10 women got bids that might not have otherwise and this sorority is the largest it has been in years.

The whole thing doesn't make sense. If you can go over or under quota then what's the point? Just have total and take as many or as few pledges as you want up to total. The other thing that doesn't make sense is allowing sororities to go over total. Doesn't that defeate the purpose? You end up with some groups over total, some at total, some just under and some way under. Isn't that what you are trying to prevent?

[SparkliiQTMTSU]

Originally posted by MTSUGURL
OUCH. My head hurts after reading this thread...

I hear ya on that one!!
Nichole

[Angels&Arrows]

Lindz928... I had to reread your post.. I noticed that you said quota was around 45 or 50... I thought you meant regularly. So I was trying to figure out how a chapter could be significantly over 200, and as high as 250. However, I think you meant quota for Fall Formal Recruitment 2002?

That seems a bit lower then in the past for UTx. We have averaged 59 New Members/per rush over the last four recruitments, not including this past recruitment. However, for TX Alpha to be over 200 members/as well as other chapters that would mean UTx Greek system has a very high retention rate. Which is awesome!!! I will use Pi Phi as an example, only because I am more familiar and know the numbers... Not including this past recruitment if we lost no members, Spring 2002 we would have 234 members. To be over 200, our retention rate (as well as others on campus) would have to be near 90%. Which don't get me wrong.. is great.. I have just rarely seen it across the board in a Greek System!

Your retention rate is that high, I could not imagine not adding another chapter. The majority of the chapters would be way to big if the system continues to grow. How far under are the smaller chapters? and what do you think the other chapters or the system can do to help improve that?

Since you are actively involved, I would love to hear more.