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Under the Unanimous Agreements it is not within a Panhellenic's ability to restrict a chapter's ability to COB, time-wise, even if they put it in the bylaws. You will often hear this rule reiterated as "a chapter has a right to COB to fill any Total or Quota opportunities during the school year." This rule is fundamental to the fairness of our membership recruitment process and Quota Total system.
The Greenbook is very clear that the only time a moratorium can be placed on COB is when a new group is colonizing or the College Pahellenic wants to enable a stuggling chapter to COB all alone, and even then three weeks is supposed to be the maximum. There is no reason COB cannot or should not begin the moment formal bids are distributed.
Regarding fines: NPC discourages fining for infractions. The Greenbook provides on page 5 of the Judicial Procedures Section that "The purpose of the Panhellenic Membership Recruitment rules is to encourage a cooperative spirit rather than punish people who do not follow the rules." Fining as a course of action for an infraction of an attendance rule is a punishment, not an educational course of action.
Good luck on resolving these issues!
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ALPHA PHI
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