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We paid our dues which covered all the major budget areas. We ususally budgeted enough money for one campus party, and would try to do two if we got the funding from a campus board.
We would budget some money to defray the cost of the DJ and then tickets would cover your meal, gift etc. Women had to say if they were coming and if they were bringing a date about two weeks out, but we got a good idea about one month out. Maybe it is just us country bumpkin folks, but that is plenty of time at most establishments to define your minimum guest counts.
We also told our pnm's how much to expect the ticket to be.
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