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As a member of Standards for my chapter, I know that for Gamma Nu notice of an absence from a mandatory event should be submitted 24 hours before the event...but our Standards board also offers to work with members with legitimate reasons or special circumstances to design a work-off (usually work for another upcoming event or for the officer whose event the fined member missed). For our chapter, only our three days of recruitment cannot be worked off...mostly because those dates are known months in advance. The exceptions are there, of course, for sickness, etc. but Standards tries to keep people from abusing the forgiveness for absences as well.
Talk to your Standards committee is the only thing I can suggest, maybe suggest to your advisors that a revision to your fines policy should be looked into.
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