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Keeping notes during parties? I don't think it can be done. There's simply not enough time between PNMs, and you don't want to make notes while you're talking to a candidate, of course. Best bet is to make notes between. Or have a big enough bump group you only have to remember 3 or 4 girls instead of 5 or 6.
Voting - can't help you there, but one of my chapters uses some sort of electronic voting, FWIU, but I've never seen it done.
Then there's where only the people who met the PNM vote. I don't think that's any secret method.
Be sure to thoroughly go through your sorority manuals. A lot of times answers can be found there, with enough digging.
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