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I would imagine that full name (including middle), date of birth, and school initiated would suffice. It sounds like most of our databases are complete enough for most of us to confirm membership when we need to in a matter of minutes (Miss America contestants in the Miss America thread, for example).
The big concern I see is the inclusion of resigned and terminated members - that might require a separate database for NPC or HQ officials.
I think the simplest solution would just be for each NPC to designate one HQ staff member of each of the other NPCs access to their member databases for cross-checking.
The second solution would be a running master list housed with the NPC that just includes names of those initiated (and omits any information on current standing, addresses, etc.)
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