When we colonized on the campus where I teach, there were 4 CLCs (traveling consultants) on the team and they made personal phone calls to the women who did not receive bids. I think that was a good way to handle it, but I know they said those were hard phone calls to make, and obviously they'd be hard to receive. We had a Panhellenic limit on how many women we could take...total + 10.
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