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The extension process is a very set procedure. The university PH has to go thru some steps to gather information from their members and the past several years of recruitment. Then they vote on whether or not to add any groups and how many. Then they notify NPC that they are open for expansion. Any NPC groups interested in that campus then submit packets to the Greek Life office. The college PH then reviews the packets and invites the ones they are interested in to present. After the groups present, the college PH votes on who to offer a spot to and in which order. The groups then either accept or decline.
The process is detailed in the NPC Manual of Information, aka The Green Book. Pi Phi HQ can supply you with a copy. It may even be on the web site
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