How Closed is closed material?

[Albert109]

I had to order a new officer pendant for none other than myself (Phi) since the top broke off. When I got the invoice in the mail from Herff Jones today, the invoice listed the pendant as being of my ritual alter-ego's. I've always been told, though I can't find it anywhere in my Phible (picked that term up in GA and love it), that the names of the officers are as closed as the rest of the ceremony - can't be spoken or written except, obviously, amongst 'duly initiated brothers'. Because, if it is closed, how on earth does Herff Jones have access to this apparently closed material (not the pendant, but the name)?

Or am I just taking this too seriously and making a mountain out of a molehill?

Our chapter is too new to have issues yet, but what happens when ritual equipment gets old and has to be thrown out - our old ELC told me that nothing save the Phible and small copies are really closed (even regalia is ~open) - I'd assume then it'd be more than fine to just toss equipment out.