I might suggest first speaking with your Headquarters and NPC delegate - they have done sort of thing before, and will be able to give you the information, and as in most cases, will work with AST at the National Executive Council/HQ level to help form it.
Obviously, the AST colony wil have enough pressures in becoming a colony (numbers etc.), and until they are installed, it may be something to put some plans in place, but keep it loose in case they have things from their side that need to be worked out. Your HQ will be able to guide you in this, so please be sure to give them a ring!!
Good luck!!
(PS The NPC Green Book has all the procedures and the like to follow formation of a Panhellenic. Your HQ will be able to send you a copy
)
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