Each chapter's (UG and Grad) delegate strength is determined by the number of members on the chapter's roster. If my chapter, based on it's size can have only 7 delegates, but only 4 members attend the conference, then, my chapter will only have 4 votes for that conference. We vote individually, but usually the delegates are given the directive from the chapter prior to attending the conference. If an issue arises, then the delegates discuss the issue immediately and vote accordingly on behalf of the chapter.
We are also allotted alternate delegates in case something happens. I remember one conference, a soror had to fly out almost as soon as we got there because of a family emergency. One of the alternates was then certified as a voting delegate.
Even our active members not in a chapter have delegates. All actives are part of the decision making process.
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