help with attendance!!!

[UCFgirl]

I know the post was awhile ago, but for any of you still looking for an example of an accountability system. This is my chapter's. I used ideas that I found here, some that we already had, and my own ideas, to come up with this new way. You also need to make sure that you dont break chapter or national bylaws for your organization, as that is a problem that I am having for a part of it, and now ammendments to the bylaws need to happen. Hope this helps you out!



All members must earn 75% of the merit points, with the exception of seniors, who need to only earn 50% in their last semester, each month (As stated in the chapter Bylaws)

All members must attend 2 sisterhood events, 2 philanthropy events (one being internal), and 2 intramurals each semester. (As stated in the chapter Bylaws)

All events will be divided into three areas: gold, dark blue, and light blue:

• Gold events are defined as chapter retreats, perfection week activities, recruitment week, chapter goal setting & officer training, any ceremony, chapter meetings, and any other event deemed as a gold event by the executive board or the appropriate chair.

• Dark Blue events are defined as sisterhood events, alumnae events, philanthropy events (internal and external), new member meetings (if applicable), new member events (if applicable), house beautification days, Big/Lil revealing, and any other event deemed as dark blue by the executive board or the appropriate chair.

• Light Blue events are defined as socials, intramurals, semi formals, grab-a-dates, formal, date functions, Homecoming events, Greek Week events, Panhellenic meetings, Panhellenic events, Greek Student Success, and any other event deemed as light blue by the executive board or the appropriate chair.

These color designations require a certain percentage of the total points from that color to be acquired each semester:

·Gold events: 100%
·Dark Blue events: 50%
·Light Blue events: 20%

All Gold events require a written excuse to the Recording Secretary or the appropriate officer 24 hours before the event, unless another date/time is specified. Work is not a valid excuse for any Gold event.

If an excuse is given within the appropriate time, no merit points will be awarded, and the missed points will need to be made up with bonus points.
If a chapter meeting is missed, with an excuse, that member must read and sign the minutes from the meeting, (which will be placed in the recording secretary’s box Mon-Sat) in order to receive half the merit points for that meeting.

If an excuse is not given within the appropriate time, that member will receive five (5) demerits, which will need to be made up with bonus points. (Special situations will be considered on a case by case basis)
If a chapter meeting is missed, without an excuse, that member must read and sign the minutes from the meeting, (which will be placed in the recording secretary’s box Mon-Sat) or that member will receive an additional five (5) demerits, which will need to be made up with bonus points.

If a chapter retreat, perfection week activity, recruitment day, chapter goal setting/officer training, or ceremony is missed, without an excuse, the member will be assessed a $25 donation to the Housing Corporation Board for each event missed (as stated in the bylaws), in addition to demerits.

No event can be deemed a gold event without at least two (2) weeks notice by the officer at a chapter meeting. Emails do not constitute proper notice.

Bonus points can only be used toward Gold events. Verification for Bonus points must be turned in by required date to be considered.

Each month the recording secretary will review the total merit points available, and evaluate each members standing. Any member deemed to not be in good standing will then be placed on merit point probation. The terms of merit point probation are outlined within the chapter bylaws.
The last month of each semester (November & April), the total points for the semester for each member will be determined. If the member does not have the required percentage for each color designation, that member will be placed on merit point probation.

At the end of each semester, the recording secretary will total up the merit points acquired by each new member class. The new member class with the highest amount of merit points per member, as well as completed the percentages for each color, will receive an award, which will be designated each semester by the recording secretary.

If budget allows, the member who has completed the percentages for each color, and has the highest amount of merit points at the end of the semester, will also receive an award, at the discretion of the recording secretary.

Merit Point Events and the Respective Point Value

Chapter Meetings 20

Chapter Retreats 20

Perfection Week 10 (per day)

Recruitment 15 (per day)

Goal Setting/Officer Training 10

Ceremonies 15

Initiation 20
Any other event given Gold designation 15

Sisterhood Events 10

Internal Philanthropy Events 10

External Philanthropy Events 5

Alumnae Events 5

New Member Meetings (if applicable) 10

New Member Events (if applicable) 5

House Beautification 5

Big/Lil Revealing (if applicable) 5

Any other event given Dark Blue designation 7

Socials 5
Semiformals/Grab-a-Dates/Date Functions 5

Formal 10

Homecoming Events 5 (per event)

Greek Week Events 5 (per event)

Panhellenic Meetings 5

Panhellenic Events 5

Greek Student Success 5

Any other event given Light Blue Designation 5

Bonus Points

GPA from the previous term:
4.010
3.5-3.9 7
3.4-3.0 5
2.9-2.7 2

Chapter Dues paid by the 10th EVERY month 10

Holding an office 7

Chairing an event 5

Participation in an external philanthropy/ 3
Homecoming/Greek Week event

Holding a position in Panhellenic/Greek Council 5

Holding an office for any Greek related event 5
(TOTOGS/Greek Week/Homecoming/GSS/etc)

Participation in an outside organization 3

Holding an office in an outside organization 5

Working:
30+ hours per week 10
20-29 hours per week 7
10-19 hours per week 5
Under 10 hours per week 3