Quote:
Originally Posted by BigZuc0
Were in a good amount of debt like 10k plus and our last few eboards really havent done their job at all by not speaking with nationals or the school... So i really need to setup a good plan by next week to send to nationals and try to get support from alumni
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Been there, done that. It's incredibly hard work to turn a chapter around but it is doable. 1 person cannot do it alone. It needs the support of all the officers and the members. Contact your Inat'l. Most have resource people available to help -- that's their job! When I started helping my chapter as an alum I had little knowledge of our Inat'l org. I later learned the officers and I spent a year re-inventing the wheel.
My biggest concern is your debt. Money runs everything, from parties to recruitment to keeping the lights turned on. You need to set up an accurate and realistic budget that has a line item of $X for paying off your debt. Present the chapter members with the facts. Most members have no idea how much it costs to operate a chapter. Tell them and how much debt there is. Just like a homeowner who can't pay the mortgage, a chapter cannot operate in the red and not pay their bills. Eventually bankruptcy would have to be declared.
Be careful, if you jack up members' dues a substantial amount in 1 year or semester you'll have folks screaming bloody murder and possibly turning in pins because they can't afford it. It will mean cuts in non-essential things until the debt is paid off. Typically the largest non-fixed/non-essential budget is social. Cutting a social budget is incredibly unpopular, but sometimes necessary. Present your budget and debt payment plan to the chapter saying "We can cut these costs or we can raise dues this much."
Every member must pay their dues on time with consequences if they don't. Yes we are brother/sisterhoods, but we are not charities. Remember one of our goals is to to develop our members' character. Becoming a financially responsible adult is a positive thing that will benefit them their entire life. Offer incentives for paying dues in full rather than installment plans and on time. For example, if you pay in full the total will be $Y, if you pay installments there will be a small fee added to each payment. Charge a (reasonable) late fee. Any collected fees should be applied towards the debt payment.
Every officer must abide by their set budget with consequences there too. Set a limit that any spending over $Z needs prior approval by the Treasurer and/or Pres and/or Exec. If one area goes unexpectedly/uncontrollably over budget, then another budget area must be cut to offset. Remember that just because there is money in the budget there may not be money in the bank. Meaning, budgets are set for an entire fiscal year. If dues are collected by semester, then an officer will not have access to their total budget on day 1 of the school year. Regular financial reports should be made to the Exec of all spending and outstanding accounts receivable (i.e. membership dues collection). Make regular reports to the chapter about the progress you are (hopefully) making in paying off the debt.
Pursuing alum donations is a good idea, just rememeber times are tough for everyone in this economy so you can't count on this. Any collected money should be used to pay off the outstanding debt first. But without a budget/spending plan in place donations won't do any good in the long run. Alums won't be happy if you blow their money on a party or use it to make up a budget shortfall because you didn't make cuts, then come back asking for more in a year or two.
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