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You have either 24 or 48 hours to accept an open bid, I forget which.
At any rate, if you (the sorority you) know you can give out X number of bids...you WAIT THE APPROPRIATE TIME to see if people sign them. If they don't, THAT is when you move forward and offer someone else that declined bid. You do not give more bids than you have open spaces. You can't pressure someone into "well, you didn't sign it right away so we found someone else who would!" - that's the same as hotboxing which as we all know is a giant NPC no-no.
From the sound of stargrl's story, they didn't even wait 24 hours. That is completely unacceptable.
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It is all 33girl's fault. ~DrPhil
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