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You don't need to be "invited" to attend installations. Anyone can attend either part or all of the installation weekend. Typically, we do a cookie shine Friday night and the installation gifts are opened. The initiation is done Saturday morning (by the Grand President!) and there is a banquet Sat night where the chapter is installed. They will get their charter at the next Convention. On Sunday, there is a campus reception.
Colonizations are done one of two ways. A local can petition to become a Pi Beta Phi chapter (like the chapter at Wake Forest) or a panhellenic can invite Pi Phi to colonize... the two processes are somewhat different so I'll just explain what would happen at NC State. Recruitment is done separately from the campuses formal recruitment process except that in some cases, the new group would participate in the informational sessions just to inform women of another option. Recruitment begins with informational sessions, and then a round that is more structured (and usually area collegians assist here). Pledging ceremonies are done by international officers and the new member period is guided by a graduate consultant who will live with the chapter (for at least the first year, usually part of the second as well).
As soon as the dates are set for installation, chapters and clubs will get an announcement that includes hotel information, registration information. I would anticipate that committees are being set up but we might not actually know anything until summer.
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