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At my school, the rushees are just given a piece of paper that says something like
Dear _______________,
The following organization(s) have chosen to extend you a bid.... then it lists the names of all of the sororities, and they check off the ones that have given that rushee a bid. Underneath that, is a slip that they have to tear off that says if they're accepting their bid, and if so, to which sorority. During bid acceptance, they go to the student center where all of the sororities set up tables and hand in their bid card to the sorority that they're going to pledge. That's when all of the sororities give them a formal bid. Usually we write stuff like Congratulations on accepting your bid. The mandatory anti-hazing meeting is on such and such a date. If you have any questions, please contact your pledge mom at such and such an extension. Congratulations and have fun! etc...
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