GeekyPenguin, I could not have said it any better!
I have for many years have tried to ingrain in them, do not send and email or letter a week in advance
The Chapters must set up a calendar for each Sem/Quarter, and let the Alums now far enough in advance so They Can Make Plans.!
Ah but we as Alums know this, but getting the Active Chapter to do it is a horse of a different colo!