I'm supposed to be organised? THAT'S what I've been forgetting all this time
I advise three position, including pres. Not an ideal solution, and I'm always feeling like someone is getting left out. I've got all my manuals in one area (most of the time) so that I always know where they are. I have a seperate email account that I use for chapter business, which is really helpful. I regularly purge emails that aren't important. Basically anything that my successor wouldn't find useful or that wasn't major, goes. This is a big point, b/c it's easy to keep every little email. Each conterpart has their own folder in the email account for personal business, then I have a folder for chapter business/isses and AAC issues. My last folder is for CPP emails. So far, this has worked really well.
Log books and charts also help. I have a Pi Phi book that travels to every meeting so I can always look back for reference. Colour coding this helps, so issues that need my attention are in red, cool ideas in blue, etc. Whatever works. Plus, a phone log is key. Name, time and date of call, major issues discussed, results. This eliminates a lot of paperwork. You (and I) could probably consolidate emails this way too.
Lastly, I've got one of those 5 folder hanging systems that I've added a few extra folders to. Again, colour-coded. All snail mail goes here. Sections for needs immediate attention, for information only, things for the scrapbook, archives/references and then for our magazine.
edited to add: It's always a paper fight. I wish our HQ would go electric...I drown in paper each mailing.