[AZ-AlphaXi]

The PNM's preference cards are filled out in public in that everyone will probably be in one big room filling them out. But usually you aren't allowed to talk with anyone but your recruitment councilor. These are then turned into panhellenic. So no one knows who you ranked where, unless you tell them.

The sororities use their own private process to construct their bid lists in their private space. Somehow, each chapter figures out who is on their first list and who is on their second and in what order. These lists are then turned into panhellenic.

The preference cards (or as the NPC "green" book calls them - membership recruitment acceptances ) and the sorority bid lists are then matched in private (ie behind closed doors) by panhellenic. This is usually done either by computer or by alumnae by hand. What comes out of this room is the lists of new members for each sorority and the bids for each new member.

Thus no one but Suzie Q. knows that she put Beta Beta chapter as her third choice and that's who she got a bid from. Beta Beta chapter won't even know, unless she tells them. Likewise, she won't know if she's on Beta Beta's first list or second.

All this information is highly confidential and noone in panhellenic should be telling anyone who did what.

BTW... as was said when you move a name onto the first bid list from the second it really doesn't matter where it goes. Everyone on the first bid list is "ranked" the same (ie #1). My thought is that if you're doing this by hand, you'd insert the new name in alphabetically order onto your bid list so you can find her when her name is next called.