Quote:
Originally Posted by sigmagirl2000
Sen -
Sigma Kappa tries to get an advisor for each collegiate executive council position. I'd say that 90% of my advising is done through text/ email. I am available to answer questions or concerns about pretty much anything. Frequent emails I get concern member attendance (or lack thereof) at events, inappropriate social media posts, inappropriate behavior of members, recruitment infractions/ dirty rushing, reporting, following national policy (could be regarding anything: grades, protocol in certain situations, etc.), eligibility based on grades for members to run for certain positions, appeals to run for positions without required GPA, finance questions (but I send those elsewhere), the online reporting systems, RFM, recruitment and carry figures, approving shirt designs, how to change status of members going abroad, how to return those members once they return from being abroad, how abroad GPAs figure into chapter GPAs (certain programs are taught by university professors so those grades count, but other programs abroad don't count), etc. Because I do not advise the president, programming, or executive vice president, I don't have to be present at standards council meetings, etc. I do rotate with other advisors attending certain events and rituals, and also attend events for the positions I advise if they want me to be present and it works within my schedule. I am present for all rounds of recruitment.
I'd say during the academic terms I get about 5 or 6 emails a week from collegiate members at once chapter where I advise 3 positions (scholarship, new member education, and recruitment).
Does that help?
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This sounds like the way it works for us as well. I advise two chapters - one for just finance, and the other for finance, recruitment, and alum relations. We advisers meet once a month while school is in session, then we rotate attending chapter meetings and exec meetings, certain events and ritual meetings. We also act as chaperones for formal.
The finance positions are the busiest and I do most of it via email, text, phone call, or using something like GoToMeeting for my chapter that I advise remotely so they can at least put a face to a name. I work with the chapter treasurers to develop and monitor the budget yearly, approve checks and prepaid card transactions, review the member aging report with the CT and figure out next steps for those who are late with dues, fill out forms - lots of forms, for members who will be off campus, forms for IHQ, etc. It's a lot and typically I interact with the CT's every day.
Recruitment is only really busy for the week of recruitment when I have to attend all the parties and help with membership selection and submission of lists to Panhel. I do try to attend the workshops and give suggestions and comments (recently I had to give a lecture on "looking your best while wearing your letters"), we are revamping our recruitment methodology for this year so I'm anxious to see how it goes.
Alum relations is not much time - we have Founders' Day once a year and I'm the emcee for the luncheon we have - it's any of the area alums that want to come plus the local collegiate chapter. I work with the alum relations collegiate officer to get the banquet room set up and food ordered, and to put together the program.