There are a variety of ways to skin this cat. There are a lot of tasks that need to happen outside of the parties, both by time and location.
Me personally, I'd put the girls who are most enthusiastic about rushing (accounting for plenty of sophomores for the above mentioned reasons) and delegate out the back office stuff to the seniors and the girls who hate it and/or suck at rushing. Everyone has a role to play, but not necessarily on the rush floor.
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