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Budgets are extremely tight in higher education. They look to all areas to make cuts.
It's not that they don't trust you, but they are accountable too. If they give you, say $1000 for mailings, they need to report up to their supervisor and to their supervisor and so on.
Everything comes down to the bottomline. While $100 here or $500 there doesn't seem like a lot to ask...it is when some higher education institutions are looking at employee cuts, program cuts and furloughs, etc. to just survive.
I say just go with the flow.
Showing your Chancellor that you are responsible and accountable and having results to prove it will only make you look that much better in his/her eyes.....which could open up the door for a lot more funding in the future...which could result in more chapters, more programming and more resources in terms of staff and education.
So, whether you are asking for $50 or $1 million...always treat it like it's $1 million.
The same goes for the real world.....
Also, another suggestion....show cost comparisons. If you are doing mailings, show the bids from three vendors for printing and mail service and show the quality of work they do. Then the chancellor can't say, "$1,000 for that, I know a printer who can do it for $100."
BEST OF LUCK FOR YOUR FUNDING....
Remember, BACK-UP, Back-UP, Back-UP...documentation is key.
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