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When I went through the process, bids were given out on a Saturday. All PNMs were told to expect a bid between the hours of X and Y. (Historically speaking, they used to slip the bid card under your door. Now they have all the PNMs meet in a central building on campus and give out bids at the same time, in the same place.) However, all PNMs are told to be "accessible" all day via phone.
PNMs who were not bid matched were called in advance of the appointed hour and then personally visited by a Rho Chi and member of Panhel. The Panhel rep explained the situation, counseled the PNM, and then laid out any additional options available. In many cases, these unmatched PNMs were then offered a snap bid and blended right into the NMC. It was our policy to always keep snap bids private, as many PNMs wanted to keep that on the down low.
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