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Glad it went well, swag is always hard to pick. Post some pictures of what you ended up with.
One thing I always liked, especially with tech conventions is (at registration) getting a badge holder/lanyard that also has a pocket in back with a small foldout summary of all the conferences and the rooms they are in. Plus a map of the hotel/convention center. Usually they have a slot for a pen, too; handy if you have a shirt without a pocket.
If you give away shirts (I know, hard to match sizes) pocket Tee shirts are handy, as are pocketed polo shirts. I realize these can be expensive.
> anyone with special event experience could recommend the best way to sell tickets online... EventBrite looks like the best contender
I've had good luck with Eventbrite. I think most of these sites only charge the credit card fees (around 3 percent) WePay charges a little more; but none of these are outrageous like Ticketmaster.
Three things you always want to do:
1. Since you have everyone's e-mail (which you send to the invite company), also send everyone a text-only summary with the date, time, location and contact number (someone who will be there at the start of the event). Put this info in your house/alum chapter website, too.
2. Have a "sweet sixteen". Have sixteen different alumni test the software, each with a different computer (PC, Mac, Linux), browser, phone, etc. Try to make it universal (no .DOC files, use .PDF, etc.) Avoid flash, or have a no-flash option. Corporate computers don't like flash. Alert your sixteen techie alums, and call back in a few days to make sure your site/invite works.
3. Even with all that, many corporate computers, AOL, hotmail, yahoo mail, ... don't handle evite, eventbrite, wepay, etc. That's because every little box you see on the screen, plus all the ones you don't see have "handles". A corporate computer will pass only so many handles. Plus, the corporate software the nukes the objectionable ad also eats another handle.
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