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I was reading the posts about ICS and quota range so I thought I'd try to shed some light on it.
Usually, the Greek Advisor and the RFM Specialist get on the phone on Pref night and talk about how many women are still in the system (who haven't dropped). Some will set the initial quota range before Binding Agreements are signed, some wait until they are all signed. The "low" end of the Quota range is set based on the number of women who sign the Binding Agreement, or who are projected to sign an agreement (like quota used to be set).
When it's time for Bid Matching, we enter a quota range that starts with the low quota number and ends 5 numbers higher (that's all ICS will run at once). ICS runs bid matching and will give you a table that shows how many NMs each chapter will take at different quotas (for example 20, 21, 22, 23, 24, 25). You can enter different ranges and run it as many times as you want to get the best balance between the chapters who make quota (or not) and the number of PNMs who don't match. We also looked at who was eligible for quota additions and who wasn't. Our goal was to get quota as high as possible (to match the most PNMs) while getting the most chapters to match it. It doesn't help if you set quota high and only one chapter gets it, but you also don't want to set quota at a low number and have to release a lot of PNMs. Once you decide on what quota is, then you go back and do quota additions and snap bids, etc.
So, long story short is that the computer is doing all the math, but there are humans looking at the results and making the decisions on what's best for that campus. It's not all done by the computer.
(I am a Greek advisor who uses ICS)
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