Quote:
Originally Posted by emb021
IF your group is properly using a committee system, it shouldn't be. You should have several standing (permanent) committee for your group. Some could be fundraising, membership, philathropy, etc. For large events/activities, these should be handled in one of these committee. So the discussion/planning for these things should be done in separate committee meetings (NOT in the chapter meeting), and then the final plan & approval is just brought to the chapter meeting for a vote.
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It has always been my practice in groups that I have chaired to encourage (not require) committees to furnish a written (or email) report to members prior to the meeting, with any motions that the committee will bring to the floor highlighted in some way. This also saves time in the meeting. The chair of the committee doesn't need to take time during the meeting giving a committee's report or outlining the committee's plan -- instead, the group can move straight to questions and discussion (if any).
There are times when this may not be the best way to do things, but for routine reports, I have found it very useful.