[ASTalumna06]

Long story short, the information given to the chapter came at the last minute and the situation called for a special meeting, because the chapter didn't want to wait until their regularly scheduled business meeting on Sunday for a decision to be made. This is only because they were hoping to start induction procedures on Monday, and while they also have another date for the same ceremony planned for the following Monday, they didn't want to separate the new member class for these first ceremonies if they didn't have to (as they pretty much know that there are no other PNMs they are questioning or need to get to know further this semester). So.. that meeting will take place tonight so that if there are more bids to distribute, they can be extended tomorrow, giving these last potential new members at least a few days to prepare for their first ritual ceremony.

But I will tell you that for an additional meeting to be called (whether it is for membership selection for for any other reason) it has to be called by either the President or five members of the chapter. The Advisor has to be given ample notice, and it is basically required that they be able to attend. Also, notice has to be given to all of the sisters, whether they are required to be there or not, at least 24 hours in advance. So technically, there was no way that the chapter could make any kind of a decision on bid day anyway, as they just heard the news that afternoon.

In addition, membership selection has to be officially documented so that there is a written account to back up the decision. If important decisions are ever to be decided or voted on, by members of the chapter or the advisory team, they have to be made in a meeting-type setting with minutes to be recorded. Thus, this special meeting is being called tonight.