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I agree with the Chapter forum idea. Set up a brothers only portion of your website and add a Forum discussion. It is much more organized, the only problem is getting your brothers in the routine of checking the forums. But if everyone does, then this is definitely the most effective way. And yea, we have an officer who emails our advisor any pertinent information.
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Beta Chi Theta
The Youngest Fraternity to ever gain membership into the National Inter-Fraternity Conference (NIC)
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