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SEC, does your chapter have a website?
I know of an Alpha Chapter of an NPHC organization that had to deal with surprise visiting members so much that they wrote a policy and placed it on the website. I can't recall the exact wording but it was something like "We welcome you to visit with us, but we regret that we cannot house visitors with less than two weeks' notice." and/or "Please contact us prior to your visit so that we will know members are in the area."
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