[FSUZeta]

having a little background information on a pnm before you meet them can be a tremendous help, especially when you might have 3 tiffany smiths coming thru recruitment. having their info. committed to paper is a great reference when 2 of the tiffany's show up for the same party and the chapter is trying to keep themselves from being confused.

you could host a meeting with the recruitment advisors of the other chapters and have a "meeting of the minds", so that everyone is on the same page and has contributed to the newly designed registration form. i always feel that if the advisors work in concert with each other, the greek life advisor is more apt to listen.

the form used at florida gulf coast university asks for the first and last names and the middle initial. i would suggest that you include a blank for nickname. this past recruitment we discovered some girls had put one name on their registration form and a totally different one on their nametag. talk about confusing!!

anyway, back to the form: date of birth
age
home address
email
local/cell phone
local address
emergency/parent/guardian name
high school attended
hs gpa on what scale(if 1st year freshman)
college gpa if not freshman
are they a transfer? where transferring from?
total # of college hours completed? major?
ever pledged?been initiated into a npc sorority?
legacy information
activities(high school or college)
community involvement
honors/awards

the greek life office verifies the gpa or corrects it if needed.(there is a place for the pnm to sign in agreement that the info. will be used for recruitment purposes only and they grant the office of greek life permission to verify their academic status and gpa. they also acknowledge that greek life will take a photo of them that will be distributed to the sororities to use for recruitment purposes only. we get copies of each enrollment form.

panhellenic takes a "mug shot" of each pnm-a head shot with the girl holding a dry erase board which has her name written on it. the chapters receive a file with the photos that they use to help jog memories.

greek life gives us a computer generated list which is arranged alphabetically. on the list is each pnms name, year(freshman, soph, etc.) hometown address,hs, gpa and legacy(if any)

before the parties begin, we get a list of pnms divided per rush group and which party each group will be attending. the pnms are lined up in alpha. order and each girl presents the greeter at the door with an index card on which they have written their name. the greeter(the chapter president in our case) takes the cards and after the last pnm has entered, sends the cards back to the alumnae so that we can check the cards against the list to make sure that everyone who is supposed to be attending that party is there.we return the cards to the chapter president who in turn, gives them back to the rho gamma. it seemed to work pretty well.