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I'm also a planner. We have our year planned before our year starts. I'm also a big picture planner. So when I look at an event in December at our August planning meeting I want to know how it will all come together now. List it all out, responsibilities, time frames and then ask for regular updates.
One of my favorite things to do with someone that's either flaked on a job or new to the board is to give them a timeline that's ahead of what I really need. So say I need something done by August 1st, I'd give them to July 15th. On July 15th I'd say, I know you're really busy but I really need this done by August 1st. If you're unable to get that done I'd be happy to ask another officer/member to do that. 1. It gives them an out if they need it. 2. You let them know you mean business.
Let's face it - most of our members have other lives. No doubt about it! But our organizations wouldn't thive if committee members / officers didn't put their 1 -5 hours a month into the job. We're all adults. If you can't do it or need help, ask! I set my expectations at the first officer meeting where I tell them exactly that. I don't want to micro-manage. That makes it difficult for anyone to replace me. But I won't have our organization fail because life got in the way. So if you feel like life is getting in the way - shoot me an email, call me because I have a hard time reading minds...
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