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I can use my school as an example. Mail can be received through the Dean's Office/Greek Life and be forwarded on, but almost of the chapters have a PO Box through the USPS and that information is publicly posted on the Greek Life page. I know for my chapter, we have an alumna or the house director pick up mail from the PO Box. The issue of recs is really only used in regard to sororities, and I think the way it is worded is not for actual members to send recs, but for nonmembers writing letters. Here it is word for word cut and pasted:
Do I need Letters of Reference for Recruitment?
No. Letters of References or Recommendations are not required to participate in recruitment and you do not need a letter for each chapter. Alumni Sorority members often offer to write letters for friends and family memebers. These letters serve as a personal introduction of the young woman to the sorority. The letters are designed to give the sorority added personal information, but does not serve as an advantage when particiapting in recruitment. If family friends, emplyers, or family members offer to write you a letter, please have them mail it to the Office of the Dean of Students. All letters will be passed on to the sorority recruitment chair. Again you do not need to have letters to participate in recruitment.
To contrast, my next nearest school, Wazzu, has a page with a woman's name, sorority, and what I assume is her home mailing address. Wazzu is on the east side of Washington State, so most of these women live on the west side (Seattle area) so I can only imagine that a rec is sitting in Bellevue, and the member is already back in Pullman.
I kind of like the way it is handled by Alumnae Panhellenics. The problem I can see is if we did have one, it would be in Boise for Idaho, and with an Alumnae Panhellenic in Spokane it would be closer in distance, and great for Wazzu, but not so much for us.
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