[ForeverRoses]

I was the fundraising chair in college and we ALWAYS took out the cost of the fundraiser from the money collected before we turned in the money. For example- one fundraiser was a raffle for a $100 JCrew gift certificate. So we took out the $100 plus the cost of the raffle tickets from the money that we raised (we did keep reciepts for those items), so instead of turning in $1500 we turned in say $1390 plus two reciepts- one for the gift cert and one for the supplies (tickets).

I guess it is too late in this case, but I would recommend that if a fundraiser is a manditory activity for the pledges/new members, that someone put together a manual on how to run fundraisers. It would cover this plus other things such as getting unversity approval (if needed), and maybe even ideas for what works and doesn't work.