Quote:
Originally Posted by sbx_six_eye
You are right about being organized across the board. I can only imagine how complicated things can get if each chapter is trying to do their "own thing." What I can do is pass on some of the things here to our national board and see what happens from there.
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The easiest (although it's not easy) and less time consuming way to go about the creation of processes, policies, and procedures within an organization (and I'm speaking not only as a member of Sigma Gamma Rho, but also as a specialist in the field of Corporate Communications and Marketing, and a creator of policies and procedures) is to form committees and have these groups take on the responsibility of certain tasks. Everything does not have to be left up to the national board; there is a lot of work to be done and it is too time consuming to allow one group to do all the leg work. Establish several committees for various tasks. You might have a committee for recruitment/membership/chapter expansion, one for the intake or "pledge" process, one for National projects and programming (and later one for each project or program), one for rituals and ceremonies, etc. etc. etc. Once the committees are in place, the presidents of each committee should meet with the national or executive board to align ideas and specific tasks. The national or executive board should then set deadlines for rough drafts and the final submission of ideas and documentation (which should be reflective of the feedback provided after rough draft submissions). Ultimately feedback (which should be taken VERY seriously) should be received from the greater community (revisions should be made if necessary after receiving the feedback) and the national board should review and approve all processes, policies, and procedures and sign off on them (after someone legal looks over them first ofcourse to make sure no laws are being broken). There is a great deal more to be done thereafter but I think this is a great starting structure and it's the way most organizations (corporate and otherwise) get things done. Keep in mind too that everything is a work in progress so many revisions will be made as the organization matures and grows.
The next challenge is in getting your members to follow the established processes and procedures and implement things correctly in each chapter but that's a whole different thing that has a great deal to do with the COMMUNICATION that takes place within the organization. The Communication piece is something that even the most successful and biggest organizations have a hard time with...but that's why I'll always have a job.
