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Our Pref night is on a Sunday and Bids are available the following day from 2-4pm (though we know who is getting what bid the night before). We inform PNMs that we will call before noon on Bid Day if they did NOT get a bid, but if they don't get a call, come to the bid pickup and ceremony. Typically there are a very small number of women who don't get bids, if any, and most are ISPs so they are typically the ones to expect the call.
I LOVE the idea of giving the option to get a phone call or personal visit, but that might be difficult with my campus considering we have a high number of commuters.
Regarding the counseling thing, we make sure to at least notify our campus Counseling Center that recruitment is occurring and how the process works for PNMs so that they are aware in case anyone comes to them upset. I don't know if it's ever happened since counseling sessions are confidential, but at least being able to prepare their staff that there might be a few women coming their way has been helpful to them (they say).
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