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There seems to be an astonishingly wide spectrum of university policies regarding Greek life. Different campus cultures demand different methods. I hope that what you are doing works well on your campus.
It would seem to me that confirmation of membership by name, date of initiation, and campus would be reasonably "safe," and although it seems to me that each campus could maintain this information and make it available if a student agreed to sign a waiver, maybe it does need to happen at the NPC level rather than the university Greek Life offices.
(I'm thinking of an additional form that a transfer student could fill out and send back to her previous office of Greek Life and Campus activities, so of like an activity transcript release, and the old campus verify she had never been a member at the old place.)
All of it may not be worth it in terms of the number of people who attempt to join more than one
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