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Snap bidding procedure really does seem to vary from campus to campus. At the school where I went to undergrad, we were given a list from panhellenic of the girls who either dropped out of rush or did not get a bid after bid matching. We then went through the list, decided who we would be willing to offer a snap bid to and had a member call them to offer them a bid. We did the calls after bid matching (so if they didn't get a bid, they had already been notified by their Rho Chi and usually given a heads up that they might receive calls from sororities offering snap bids) but before the actual bid day activities. So if a girl accepted our snap bid, we told her to come to the bid day field and she would have a bid card waiting for her. The only people who knew that she was a snap bid were the members who were on the snap bidding team and panhellenic.
At the campus where I was an adviser, my chapter didn't ever have to snap bid so I'm not quite as familiar with the procedure but I know it was very different from what we did at my undergrad school. Instead of the chapter members being responsible for contacting the women who were eligible for snap bidding, the greek advisers called them and let them know that XYZ was offering them a bid. What I'm not sure about is how it worked when there were multiple chapters offering a snap bid to the same girl. I believe the greek adviser would let them know that XYZ and ABC were both offering her a snap bid, but don't quote me on that...
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Sigma Kappa
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