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First, as far as activities, it is not just the activities themselves but did the woman hold leadership positions within those organizations or were they "just a member in name".
As far as looking at apps during the summer...
All NPC groups have their own membership selection process - so with that said I will tell you what I have seen as the "norm" for how many UT chapters handle the number of women that go through recruitment... Many groups at UT require the Recruitment Officer/Membership Chairman/ Membership Vice President, etc to live in Austin for the summer - and she will have a committee that also is in Austin over the summer that starts the process. Obviously, the chapter's advisors are in Austin as well and very involved in the process.
There may also be "city groups" - groups of chapter members that all reside in the same city - typically the different parts of Dallas, Houston, Lubbock, etc, areas where large numbers of PNMS are from. These groups of women serve a few functions but one is to help review the applications for women from their area. In most cases, it is not the entire membership of the 200+ chapter that is involved at this stage - but, like I said, all NPC groups have their own membership selection process so once recruitment begins I am sure they all follow their National Policies for selection.
These summer activities are just a good way to effectively manage 800-900 applications. Like someone else stated, many groups are required to release 300-400 women after open house - which is 14 20 minute parties with 60 PMNs in each party - you have to have a system in order to make that happen.
Think about it in terms of sending your resume in for a job. A HR person may get 200 resumes for one position. She uses the resumes to come up with a "short list" of people to interview. It really is no different with recruitment.
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